Basic principles of accessible digital content
The following simple steps will help to maximise your impact by maximising your audience. The basic principles are the same for the main content creation platforms.
Basic principles for documents (PDF) created by University of Kent.
An accessible format is one which can be read by 'assistive' or 'enabling' technologies (screen reader programs, screen magnification programs and voice input programs). An accessible document is one where information is accessible (i.e. searchable, selectable and screen readable). It is worth noting that most students with most impairments will need no extra provision if departments routinely provide information in a timely and accessible electronic format.
Assuming that a Word document has been created in an accessible way the accessibility should be retained when converting to PDF.
The principles for email are the same as other document types:
A great deal of information is displayed on posters and notice boards, and given out in handouts and booklets.
Students with print disabilities can miss out on a lot of this information.
It is therefore important that information should be provided electronically wherever possible to ensure they have the same access to opportunities as everyone else.
Where you cannot access a digital original of the information you wish to share, try following the guidance for scanning a document so that you can hear it being read aloud.