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Open Access and Depositing your Research: Copyright

What version of my article can I upload to BRIAN?

The publisher of your article will specify which version you can upload. This could be:

Pre-print: This is your original draft, prior to peer review and publisher’s corrections. Pre-print versions do not normally meet funder requirements.

Post-print: This is your corrected version of the draft, following the peer review process. Also known as the Accepted Manuscript (AM) or Author Accepted Manuscript (AAM). The content is the same as the Publisher's Version (see below), but the layout will be different.

Publisher’s Version or Published Journal Article or Version of Record (VoR): This is the final published article.

Sherpa/Romeo will tell you which version of your article you can upload  to BRIAN for BURO

It is essential that you keep all versions of your work until you have uploaded the correct version to BRIAN.

Useful links

Publisher copyright policies & self-archiving

Sherpa Romeo  offers a  summary of permissions that are normally given as part of each publisher's copyright transfer agreement.


SHERPA/FACT is a tool to help researchers check if the journals in which they wish to publish their results comply with their funder's requirements for open access to research.

Copyright Transfer Agreements

Journal articles -  Most authors automatically sign Copyright Transfer Agreements transferring the copyright to the publisher. This means that the publisher can then stipulate exactly what can be done with all versions of the work. You need to check Sherpa/Romeo for details of publisher copyright policies and self-archiving or the publisher's website for the journal you are interested in.

It is essential that you keep all versions of your work until you have uploaded the correct version to BRIAN.

An alternative agreement known as an author addendum, in use in the US and Canada, has been suggested by SPARC (Scholarly Publishing and Academic Resources Coalition)..

Unpublished papers - Author retains the copyright but be aware that some publishers will not look at any material that has been widely available elsewhere.

Conference papers - Check with conference organiser about copyright ownership.

Books and book chapters - Permission can often be negotiated individually with the publisher.



General copyright information

General copyright information from the Copyright Licensing Agemcy

British Library's Guide to Copyright and Creative Commons in Research

Learn the basics of copyright and licensing, find out what to consider when publishing your work and how to make use of published materials in your own research.