The deadline for pay claim forms is the 1st of each month.
Pay forms that are submitted late will not be approved until the following deadline.
You will be paid 1 month in arrears (e.g. your September hours will be paid at the end of October) to allow the Central PAL Team and Payroll time to process the high volume of claims received.
The pay rate for your PAL work will be £11.02 per hour, mirroring the National Living Wage for Student Leaders at BU. This has been endorsed by the Student Work on Campus Steering Group and is in use with all student PAL roles.
Don't forget, you can claim 1 hour for your PAL session and 30 minutes of preparation time per session!
The timesheet for payment needs to be downloaded from PAL Central and typed (please do not print and write on them).
It should be one calendar month per timesheet – even if you have one date for the previous month, this requires a new form for that month!
You must complete another form with all details if you run out of space.
Once you have completed the form please email it to the PAL team: firstname.lastname@example.org (use this email if you have any queries).
To change your address or bank details please contact HR: email@example.com
If you are a Tier 4 (international) student, the pay claims process differ slightly as you are required to complete a different form, which HR should supply you with. The same still applies that you should submit one pay claim per month.
If you have any concerns regarding tax on your PAL Pay - for example, you think you are being taxed too much - please direct all tax-related queries to Payroll@bournemouth.ac.uk who will be able to advise.
The Central PAL Team authorise the PAL pay claims but do not process your payslips, pension or tax.
You will be automatically enrolled into the the Local Government Pension Scheme and will contribute from your first day of employment.
If you want to opt-out of the pension scheme, an opt-out form is available from http://www.yourpension.org.uk/Dorset/In-the-Scheme/Publications.aspx (Forms, Guides and Factsheets section).
Please note: you cannot sign and date the opt-out form until, at the earliest, the first day of membership of the scheme, and, by law BU may not provide you with the opt-out form. You will need to send this form to the following address:
Bournemouth University Payroll
1-3 Oxford Road,
For general information about pensions and saving for retirement please visit www.direct.gov.uk/workplacepensions. Pension information is available in the BU staff handbook and website, and if you have any questions please email firstname.lastname@example.org.
You can download the PAL Pay claim form here.
Once completed, please email the claim to email@example.com in Excel format.
YOU NEED TO COMPLETE YOUR ONLINE REGISTER IN ORDER TO BE PAID.
We recommend you retain a copy of your pay claim for your own records.
You can claim up to a maximum of 3 months at a time, but we do recommend submitting a claim monthly to avoid a backlog of claims.
You will receive an email with your Employee Number and Post Number. You will need to include these in every pay claim you submit.
If you have not received your Employee or Post Number by the time you come to claim your pay, please contact PAL@bournemouth.ac.uk.
These online registers use the secure online space, Sharepoint, as set up by BU. You will only be able to view the register of your own PAL sessions. Your register needs to be updated as they provide the evidence needed to authorise your timesheet.
Please see the below FAQs if there are any problems with the registers:
What if I have not received my register?
Please bear with us as we have a high volume of registers to distribute. If you have not received the link to your new register by the end of September, please email PAL@bournemouth.ac.uk and we will get this sent out to you. You may not have your register for your first couple of sessions, so make sure that you take down a list of everyone who attended so you can upload it to your register when you receive it.
What if the register I have been sent is not the correct group?
Please contact us at PAL@bournemouth.ac.uk and we can look to resolve where there has been a mix-up. The allocations on the registers are based on the information timetabling have provided us with. If there are changes to allocations, these don’t always get passed on to the Central PAL Team so please let us know!
What if there are students attending my sessions that are not on the register?
It may be that you have students attending your PAL sessions that are supposed to attend other sessions. If this happens, check with the student to see if your session is the one they have timetabled or if they are attending it for another reason. It may be that other PAL Leaders from your programme are wondering why their students aren’t turning up! Communicate with your other PAL Leaders and your PAL Academic to let them know if this is the case. For those that attend that are not on the register, add them to the bottom of your register but highlight them in a different colour so it is clear they are not supposed to be in your group.
Do I need to submit a pay claim if I fill out the online register?
To confirm, you still need to submit a pay claim form as well as completing your register. Your register will be used as evidence and measured against your pay claim form, so both are required. You do not need to attach your register with your pay claim, your register will automatically save online once you have edited it.
How often do I need to update my registers?
We recommend completing your register during or after every PAL session you hold so you don’t forget who attended. It is important to keep this regularly updated as you will not get paid unless you online registers match your claim.
Can I submit my registers via email?
As we can access your online register, you do not need to send us a separate copy of your register. As long as you update your register online, we can access it. You will be emailed if your registers are not completed and you have submitted a claim. If you have any issues with accessing Sharepoint and the link provided, please contact us at PAL@bournemouth.ac.uk.
If you have any questions, please let us know at PAL@bournemouth.ac.uk.